The conference centre is open from Monday to Friday between the hours of 8am to 8pm. Access for organisers can be arranged from 7.30am.
The meeting rooms are cleaned and prepared in the evening and are usually ready by about 6.30pm. Organisers may have access to set-up after that time. The building closes at 8pm promptly. On occasion an evening meeting may prevent access.
+3. Is it possible to deliver conference material prior to the day of the event and return to the organiser afterwards?
By arrangement material can be delivered up to 48 hours before the start of an event and it will be stored securely. The booking office must be informed of the delivery arrangements in advance. Packages must be marked clearly with the name of the event for which they are intended, the organisers name and, if a delivery contact name is required, it can be addressed to Eileen Fahy. Collection from Woburn House must be made within 24 hours of the event.
Woburn House does not have any dedicated parking. However, there are 2 disabled bays on the street adjacent to the building, which are non-reservable. There are also parking meters around the square but these require that the vehicle be moved every 2 hours. The nearest NCP car parks are in Eversholt St (which is just outside the congestion zone) and Woburn Place; both are only 5 minutes walk from Woburn House.
Although we do not have our own accommodation there are many hotels in the vicinity, some less than a minutes walk away. Download a list of local hotels.
The entry to Woburn House is completely level and there is lift access to all rooms and facilities. The lifts are equipped with a spoken directory and Braille indicator panels. There are 2 disabled toilet facilities and there is an induction loop in the Main Hall.
WHCC Ltd has a sole user contract with Bartlett Mitchell. therefore it is not permitted to bring in your own food or caterers. We are confident that our catering partner can supply excellent food at a good price.
Our catering partner is very experienced at providing meals that meet most dietary needs. 48 hours notice is required for final arrangements to be made for your event. For further details contact the bookings office.
In order to comply with Food Standards Agency rules and regulations food is removed and any waste discarded 2 hours after delivery to your meeting. When making arrangements for your event please inform the bookings team of your schedule so that the catering staff can arrange to clear away lunch without interrupting your meeting. Food may not be taken from the premises.
At present we charge for room hire, catering and other facilities as individual items, so that the cost is perfectly tailored to the clients requirements. This means that clients are able to choose and pay for exactly what they need and not be tied to a particular set of arrangements for a standard charge.
The conference rooms are mainly used for seminars, training course and conferences that use the Main Hall for plenary sessions, the Tavistock room for registration and catering services and the remaining rooms for break-out space and work-shops. WHCC Ltd does not hold a public entertainment license.
There are standard plans for the rooms that show the commonly used furniture arrangements. If you require a different arrangement we will try to accommodate your planned lay-out as long as it complies with current Fire Safety Regulations. Floor plans are drawn to scale and can be sent to you electronically for confirmation of your requirement. The room will be set-up before you arrive but if you require any alteration, or increase in seating, the front of house staff will accommodate your request as long as it is safe to do so.
1400cm by 700cm.
We do not own any round tables, but can arrange to hire them in for you. Alternatively our rectangular tables can be laid out in pairs, in a cabaret style, for a similar effect.
Yes, there is an unstaffed cloakroom on the lower ground floor. Items are left at their owners risk.
Unfortunately the main foyer has limited capacity for delegates waiting to enter a meeting room. When using the Main Hall it is recommended that the Tavistock room is hired as well (at a concessionary rate when booking these rooms together), and that this room is used for registration and greeting your delegates.
The Main Hall, Board Room, Mezzanine Room, Committee Room and Commonwealth Room all have windows. Meeting rooms 1, 2 and the Tavistock room are all internal but are well-lit and brightly decorated.
An information sheet is provided to organisers on arrival by the front-of-house staff. It is the organiser’s responsibility to ensure that their delegates are instructed as to the evacuation procedure and other pertinent matters for their comfort during the day.
Your company will be invoiced in the week following your event. The invoice will be sent to you by email and payment is requested within 30 days of receipt. Deposits prior to the event are requested at the discretion of the Conference Centre Manager.
The discount that we are able to offer is for not-for-profit or charitable organisations. For clarification of these rates please contact the Bookings Team.
Yes we have both video and telephone conferencing facilities. Please contact the Bookings Team for further details.
This service is available in all meeting rooms free of charge.
By arrangement bags for confidential waste can be supplied, which, when filled, will be removed for secure disposal by our contractor. The cost per bag is £4.50 (plus VAT).
Woburn House Conference Centre Ltd is owned by Universities UK. Registered Office: Woburn House, 20 Tavistock Square, London WC1H 9HQ.
Registered in England and Wales Company No 3031467
Registered in England and Wales Company No 3031467